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Do you feel like you are in overwhelm or unable to find the structure to your day?
Ask yourself the question: What am I trying to achieve? What problem am I trying to solve?
The most common mistakes we tend to make is trying to solve a problem with the method not adapted to the challenge which often leaves us behind schedule, confused or frustrated, mentally we can feel exhausted with the effects leading to feelings of low self esteem or that you were not clever enough or good enough for the task or situation.
I have been here and it has taken me a while to find a system that works for me, this is simple but effective. I am now disciplined, on track and take full responsibility for the outcomes I can achieve and do achieve on a daily basis.
Do you want to get the same results?
Clarify the nature of the problem
If we break problems down into 4 categories it is easier to see what resources we might need to help us to solve the problem.
· Clear
· Complicated
· Complex
· Chaotic
A clear problem is simple, it is generally the problem that we already have the solution to and it does not require anyone but ourselves to action the steps to solve the problem.
A complicated problem is one that might require the input of another person or more information might be needed but you know where to go and who to speak to.
A complex problem is when the solution is reliant on other people, processes you might not be clear or there are several valid ways to proceed to reaching the outcome. Initially the problem deemed to hard to face and it is carried forward to the next day, the warning here is don’t leave it too unattended that you end up with a chaotic problem!
A chaotic problem is when the path is too turbulent to identify a way forward and there are too many conflicting ideas, opinions and view points (this includes self talk)
Once you have categorised the problems – ask yourself – how important is it for me to find a solution/way forward? Do you have a degree of certainty and predictability on what the outcome will be?
This might take you a little bit of time to review the problem and come up with the answers to your questions once you have done this.
Ask yourself – where does this lie in my list of priorities?
A simple and effective tool I use for this is a traffic light system. I use a white board, you can use whatever is convenient to you however I would suggest making it visible, (one person i coached used, and very successfully so, her dressing table mirrors!) so do not write this in a book and pop it in the drawer, action taking comes from keeping our targets visible, that way we achieve outcomes and revisit often. This way you can us the colours of urgency to help you to plan how much time you require for each task from their due date to their level of complexity. It is visual and you can see at a glance where you are progressing and where your wins are. however more importantly any risks or sticking points are also identified quickly. Allowing you time to reevaluate and keep progressing knowing where your challenges lie. if you would like to know more about the traffic light system or book in for a success mind planning session please email me at 4dimensionsleadership@gmail.com
Once you have sorted and mapped out what you need to do, you have a sense of structure and once most things are in the green column overwhelm decreases.
You can go one step further in looking at each problem type and mapping the action steps for each one you need to take to complete – you might then want to use the traffic light system to monitor the action steps to ensure you keep on track. Particularly helpful for complex and chaotic problems.
I hope you found this useful, the system and structure I have in place can be used individually or within a team setting. If you require further information or would like to book in for a session for mind mapping for success, email me at 4Dimesnisonsleadership@gmail.com and i look forward to connecting with you.
Helping step you through change
Denise
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